ICUMS Election 2017

Dear all,

The elections for the new ICUMS committee have officially begun. Here are the key dates for the elections, outlined by Union:

Nominations open for ALL positions EXCEPT for Clubs, Societies & Projects positions (via Union): 6 February 2017, 00:01

Nominations open for Clubs, Societies & Projects positions (Malaysian’s Society’s nominations begin): 13 February 2017, 00:01

ICUMS 2nd Ordinary General Meeting: 15 February 2017, 12:00

Nominations Close (via Union): 26 February 2017, 23:59

Manifestos Due to Union: 27 February 2017, 17:00

Manifestos Due to ICUMS: 27 February 2017, 23:59

Meet the Candidates: 1 March 2017 (Manifestos open to public for viewing) 

Voting Opens: 3 March, 12:00

ICUMS 1st Annual General Meeting: 8 March 2017, 13:30 

ICUMS 2nd Annual General Meeting: 9 March 2017, 18:00 

Voting Closes: 10 March 2017, 12:00

Results Announcement: 10 March 2017, 20:00


Information for candidates:

Nominations are now open via the Union website at

Candidates will have an option to stand via the eVoting system. Please ensure you have selected a position under the title ‘OSC – Malaysian – Position Name’

All nominations must be supported by a proposer and a seconder. The Union eVoting page will require only one, but both must be mentioned in your manifesto.

If you are interested in running for a post in the Malaysian Society 2017-2018 Committee, the following positions are open for nominations:
1. President
2. Vice President
3. Secretary
4. Treasurer
5. Sports Secretary
6. Communications Secretary
7. Liaison Officer
8. Welfare Officer
9. Events Officer 1
10. Events Officer 2

** If a candidate wishes to run for more than one position, he/ she is free to do so by submitting nominations for multiple positions via the eVoting page. He/she is also required to run for all applied positions at the presentations during the Annual General Meeting.

Briefing regarding the roles will be presented during the Ordinary General Meeting. It will be held at Pippard Lecture Theatre on the 15 February 2017 from 12:00 to 14:00 but the briefing is expected to end before 13:00, to allow time for those involved in Malaysian Night to go for rehearsals.

After nomination, you will be required to upload your manifesto onto the Union eVoting system. The deadline to do so is on 27 February 2017, 17:00. Please also email a copy of your manifesto for the post you intend to run for latest by 27 February 2017, 23:59. Manifestos received after this will not be considered.

Your manifesto will then be uploaded on our ICUMS website and the Union page.

After uploading your manifesto, you are required to attend both the ICUMS Annual General Meetings. The first one is on 8 March 2017 from 13:30 to 18:00 and the second one on the 9 March 2017 from 18:00 to 22:00, where you will be required to present your manifesto and give a brief presentation to the members. A short Q&A session will follow after.

Manifesto Details:

Please indicate along with your manifestos the following information:
-Full name
-Position you would like to run for
-Run-down position (If you would like one)
-Your nominator and seconder

In your manifesto, you should include a brief description of yourself, what you hope to bring to the society with your position and other information which you deem important for the elections.

Votes will only be recorded through the Union website.

The presentations of manifestos will take place over two days, namely the first and second AGMs. In the unlikely event that all presentations are completed in the first day, the second AGM will be cancelled, everyone will be notified of this.

Members are encouraged to vote fairly, and choosing to vote RON (Re-Open Nominations) if they feel that none of the candidates are suitable for the position/s and would like another nomination.

Should there be a RON (Re-Open Nominations), the committee will organise an Extraordinary General Meeting, EGM whereby elections will be carried out physically. Should there be one, details of it will be announced at a later time.

All candidates are encouraged to read the constitution and approach current committee members for more information before starting the nomination process. Past manifestos have also been uploaded on the ICUMS website for references.

Please note that only members with paid membership on the Union website can stand for elections and be admitted to our Annual General Meetings.

Should you have any enquiries regarding the election procedures, please email us at or

Important Links:
1. eVoting Page –
2. ICUMS Constitution –…/uploa…/2012/10/ICUMS_Constitution_13-14.docx
3. Past Manifestos –